Career Center

University of Mississippi

Writing a Thank You Note

Writing a thank you letter after your interview won’t necessarily help you secure the job, but not sending one
can hurt your chances. The thank you letter is an opportunity for you to remind the interviewer why you are the
best fit for the position and to address any remaining issues.

When to Send a Thank You Note

  • Send a thank you letter immediately after each interview, ideally within 24 hours.
  • A handwritten note is most memorable, but an e-mail is best if you were interviewed by a traveling recruiter.
  • Use simple stationery or resume paper, making it brief and personalized.
  • If you spoke with more than one person, try to write a thank you letter to each individual. In your letter be sure to:
    • Express your appreciation for the opportunity to interview.
    • Express your continued enthusiasm about the position and the company.
    • Recap your strengths, being careful to relate them to the requirements of the job and the company.
    • Provide your contact information.

Thank You Letter Script

  • In the first paragraph, state when and where you had your interview and thank the interviewer for his
    or her time. Reaffirm your interest in the organization.
  • In the second paragraph, mention something that particularly appeals to you about working for them,
    and reinforce a point or two in support of your application.
    If after the interview you thought of something you wish you had said, the third paragraph of the letter
    is a good place to bring that up. You can also restate your understanding of the next steps in the hiring
    process.
  • In the last paragraph, thank the employer for considering your application and ask for further
    communication

 

Thank You Letter Sample